NOTICE INVITING e-TENDERS
etender.punjabgovt.gov.in
Directorate, Animal
Husbandry, Punjab 17-Bays Building,Sector-17,Chandigarh.
e-Tender/Notice3/ 2014-15
The Department of Animal Husbandry, Punjab 17-Bays
Building, Sector-17,Chandigarh.Invites e- tender on Double bid
system for following items as per terms and conditions detailed
below:-
Sr.No |
Name of Item |
Quantity |
1 |
Milking Parlour System |
One Complete System for
milking of 200 cattle . |
2 |
Manure (cow dung )
scraper and slurry disposal system |
One Complete System for
dung scraping and slurry disposal from an integrated housing
of 400 animals in cattle breading farm . |
1.E-Tenders are invited for the supply of the machinery/equipment
and other items listed from 1 to 2 for the department through the
e-tendering process of Govt. of Punjab For additional details such
as items specifications, important dates etc visit the website:
etender.punjabgovt.gov.in.Tender form, specifications, terms and
condition can be obtained from this website on payment of Rs.
20/-(online payment) as per e-tendering procedure.
2.The tender will be in double bid system i.e.
Technical/Pre-qualification Bids and Financial/Commercial Bids .The
Technical Bid should contain comprehensive technical details of the
equipment (Brochure/Catalogue), profile of the
manufacturer/supplier, main current clients, experience, tentative
delivery period. Financial/Commercial Bids should contain the price
(inclusive sales tax/VAT), terms and conditions. Technical Bids
would be opened first and Commercial Bids will be opened
subsequently of only those tenders who qualify in the Technical
Bids. Incomplete/conditional Tenders not received as per e-tendering
procedure will be out rightly rejected.
3.The e-tenders should be submitted online till 29-01-2015 upto
5:00 pm and the same will be opened on 30-01-2015 at
11:00 am.
4.The e-tender must be accompanied with earnest money amounting Rs.
500/- (online payment) as per e-tendering procedure.
5.Demonstration of equipment in full function mode, where ever
indicated is compulsory for the technical evaluation of the
tender.
6.
Tenderers are also required to submit a hard copy of the technical
bids of this tender on or before the closing date
29-01-2015, upto 5:00 pm at the office of . Directorate,
Animal Husbandry, Punjab 17-Bays Building, Sector-17, Chandigarh.
7.The undersigned reserves the right to accept or reject one or all
offers/tenders and holds the discretion to increase/decrease the
quantity of any or all the items.
8.Successful tenderers will have to submit a Security deposit of 10
% of the ordered value within the stipulated period of time after
issuance of orders.
9.For participating in the above e-tender, the tenderers/bidders
shall have to get themselves registered with
http://etender.punjabgovt.gov.in
and get user ID & password. Bidders who have not registered with
e-procurement portal need to get registered by paying the requisite
registration fee for e-tender participation and obtain Class 3
Digital Signature Certificate (DSC) which are mandatory to
participate in the e-tendering process. For any
clarification/difficulty regarding e-tendering Process please
contact on helpdesk numbers 09257209340, 08054628821, 0172-3934667.
10. Tenderers/bidders are also required to pay tender processing
charges of Rs. 2,247/- or an estimated amount as per tender which
are to be deposited. (This tender processing fee/charges are other
than the firm registration amount for Digital Signature Certificate
DSC).
11. E- Tender details can also be obtained from the Departmental
website www.husbandrypunjab.org.
FAX No:
0172-2701832
Director
Animal Husbandry,
Telephone No.
0172-2701324
Punjab, Chandigarh.
Website www.husbandrypunjab.org
Tendering Procedure.
It will be a two stage tendering. The
technical tenders and financial/commercial tenders will have to
be submitted AS PER E -TENDERING PROCEDURE.
The
Technical Bids should contained detail information on the following:
-
-
Nature of Ownership.
-
Composition of the Firm.
-
Bankers Name & Address.
-
Annual Turnover of last three years.
-
C.S.T/S.T No./Vat No.
-
PAN/TAN No.
-
Tax
clearance.
-
Whether Manufacturer/Sole Selling Agent/Distributor/Authorized
Dealer.
-
Experience in line.
-
Capability/Capacity to service the requirement.
-
Details of relevant infrastructure.
-
Arrangements of after sale service.
-
List of Clients.
-
Quality Assurance/Monitoring system followed.
Certificates
where needed should be attached duly attested.
Financial/Commercial Bids.
Financial
Bid should contain the price quoted per unit. The following
information should be clearly given in the Financial Bid:-
-
Price per Unit.
-
Place of Delivery.
-
Status of Taxation/Duties etc.
-
Lead time/Delivery Period.
-
Packing & forwarding.
-
Mode of Transportation.
-
Payment condition.
-
Warranty/Guarantee.
-
Validity of Offer.
-
Acceptance of Terms of N.I.T.
-
Details of Earnest money attached.
Financial Bids
will be opened only of those tenderers, who qualify and are found
suitable during the processing of Technical Bids.
TERMS AND CONDITIONS
1.
Tender shall be accepted only from manufacturers/authorized dealers.
2.
Rates should be quoted in Indian Rupees only, FOR anywhere in
Punjab/Chandigarh.
3.
All
applicable taxes should be included in the quote.
4.
Brochure/leaflets/catalogues for equipments should be submitted
alongwith tender.
5.
Trouble free performance of the equipment for a minimum period of
two years from date of commissioning should be guaranteed . Any
defect intimated should be attended to and rectified immediately
after receipt of such communication within guarantee period. The
guarantee shall include cost of spares and labour.
6.
The
supplier should give an undertaking that they will be responsible to
carry out the preventive maintenance and to repair the equipment
during guarantee and post guarantee period.
7.
The
product offered should be supported with AMC for next three years on
expiry of the guarantee period. Full details of after sale service
offered during the post guarantee period should be furnished
alongwith tender specified.
8.
Information of actual users of the equipment in India supported with
evidences and performances should be furnished alongwith tender.
9.
If
required the working of the equipment must be demonstrated in any
place to be specified by the supplier.
10.
The
supplier shall train to the satisfaction of the purchaser one or two
technicians at site/factory for operating, servicing and undertaking
minor repairs without extra cost.
Supplier will
have to deposit 10% value of the total price of the items in the
form of Demand Draft/FDR payable at Chandigarh in the name of
Director, Animal Husbandry, Punjab, Chandigarh within 10 days of
receipt of supply order as security money.
ANNEXURE II
Price Rs.20/-
INSTRUCTIONS TO TENDERERS
1. Quotations
must be enclosed in a properly sealed envelope addressed to the
Director, Animal Husbandry Punjab, Chandigarh, by designation and
not by name. The quotations must be super scribed “ Quotation for
the supply of e-tender Notice No. 3/2014-15 for the Supply of
Items for installation and commissioning at under construction
Modern cattle breading farm, Rauni, Pataila during the year
2014-15 as called for in tender notice, dated 08-01-2015.
The quotations must reach the O/o Director, Animal Husbandry,
Punjab, Chandigarh, before 29-01-2015 till 5.00 p.m on the date
mentioned in the tender notice.
2. In the event
of the quotations, being submitted by a firm it must be signed
separately by each member thereof, or in the event of the absence of
any partner it must be signed on his behalf by a person holding a
power of attorney authorizing him to do so or in the case of a
company the quotations should be executed in the manner laid down in
the said company’s articles of Association. The signatures on the
quotations should be deemed to be authorized signatures.
3. All the
columns of the quotations form shall be duly , properly and
exhaustively filled in. The rates and units shall not be
overwritten. Quotations shall always be both in the figures and
words. The words “ No quotations” should be written across any or
all of the items in the Schedule for which a tenderer does not wish
to tender.
4. Any omission
in filling the columns of “ Units” and “rates” shall altogether
debar a quotation form being considered.
5. All
corrections must be signed by the tenderers.
6. Samples must
be sent of all items quoted for each when specification or
description are laid down. Such samples must be sent fright paid or
delivered free to the Director, Animal Husbandry Punjab, Chandigarh.
Each sample should bear a sealed label marked with the tenderer’s
name and address and reference to the item number in the schedule.
All instructions regarding the sample specified in the notice should
be compiled with. All samples except those against accepted
quotations must be removed by the Supplier on a date to be specified
by the Director, Animal Husbandry Punjab, Chandigarh, failing which
the samples will become the property of Government and no claim,
therefore will be considered .Loss of samples or damage or wear and
tear or injury by testing exposure experiment etc shall be no ground
for compensations in any form.
7. A sum of
(INR) Rs 500/- must be deposited as earnest money in Bank
pledged to the Director, Animal Husbandry Punjab, Chandigarh, and
the receipt must accompany the tender form without which it will not
be considered. The said amount will be regarded as forfeitable to
Government, if any successful tenderer fails within the time fixed
by the Director, Animal Husbandry Punjab, Chandigarh, either to sign
the contract on terms contained in the invitation for tender, its
tender form and quotation form and condition of contract referred to
in the invitation of tenders, or to pay the additional security
referred to in the next clauses below:-
(1) National
Saving Certificate.
(2) Postal Saving
Bank’s Pass Book.
(3) State Bank’s
Call Deposit Receipt or Fixed Deposits
(4) Deposit
receipts mentioned in item no. 3 tendered by any Schedule bank are
also accepted:
provided
these are countersigned by the State Bank of India, whereby the
State Bank of India undertakes full responsibility to indemnify this
department, in case of default. The above deposits can also be
accepted if these are countersigned by the Reserve Bank of India
against requisite security furnished by the Scheduled Bank concerned
to the reserve bank of India and the reserve Bank of India advises
this department that the Deposit Receipt may be accepted.
(5) Government
Treasury (Challan)
8. The successful tenders may be required to deposit in addition
as security for the due performance of the contract an amount equal
to 10 percent of the approximate value of the estimated supply.
9. The Director,
Animal Husbandry Punjab, Chandigarh, will have the right of
rejection all or any of the quotations, without assigning reasons.
10. No tender
will be considered unless and until all the documents are properly
signed.
11. The
quotations will be regarded as constituting an offer or offers open
to acceptance in whole or in part or parts at the discretion of
Director, Animal Husbandry Punjab, Chandigarh, until the ……………
12. In the event
of tender being accepted the quotations will be converted into a
contract which will be governed by the conditions in paras 3 to 7
read with these instructions.
Read and
accepted
Signatures of the Tenderers
I/We hereby
quote to supply the goods material specified in the under-written
schedule in the manner in which and within the time specified as set
forth in the conditions of contract as paras 3 to 7 at the rates
given in the schedule below. The conditions on paras 3 to 7 will be
binding upon me/us in the event of the acceptance of my /our
tender.
I/We herewith
enclose deposit receipt for a sum of Rs…………………as security money and
should I/We fail to execute an agreement embodying the said
conditions and deposit security as laid down in the form within
10days of the acceptance of my/our tender. I/We hereby agree that
the above sum of security money shall be forfeited to the Director,
Animal Husbandry Punjab, Chandigarh,
SCHEDULE “B”
Conditions of Contract
This contract is to last from
…………………to………………..but in the event of any breach of the agreement at
any time on the part of the Contractor, the Contract may be
terminated summarily by the Director, Animal Husbandry Punjab,
Chandigarh, without compensation to the Contractor.
Any change in the constitution of the firm
shall be notified forth-with by the contractor in writing to the
authority sanctioning the contract and such changes shall not
relieve any former member of the firm from any liability under the
contract.
No new partner/partners shall be accepted into
the firm by the contractor in respect of this contract unless
he/they agree to abide by all its items, conditions and deposit with
the officer sanctioning the contract a written agreement to this
effect. The contractor’s receipt or acknowledgement or that of any
partner subsequently accepted as above shall bind all of them and
will be as sufficient discharge for any of the purposes of the
contract.
2. The
contractor will supply nothing but genuine articles e.g…………….described
in column 2 of schedule A from time to time in such quantities
as may be entered in the indents sent at the rates set
forth in column 3 of schedule A for use in
offices/institutions/departments under the Administrative control of
Government of the Punjab, as may be required by the indenting
officers. Mentioned in schedule C hereto annexed on behalf of the
Government requisition from officers, not mentioned in
schedule C hereto annexed should before compliance be sent
in original to the Director, Animal Husbandry Punjab,
Chandigarh, for instructions and the officer concerned
advised accordingly. No guarantees can be given as to the quantity
which will be ordered during this period. But the purchaser
undertakes to order from the contractor all stores as
detailed in the schedule A which he requires to purchase except that
he reserves to himself the right of placing the contract with
one or more contractors as he may think fit and in consideration
of this undertaking by Director, Animal Husbandry Punjab, Chandigarh,
the contractor binds himself not to revoke this contract
during the said period. The quantities of stores given in the tender
are approximate only.
3. The articles to be supplied
under this contract will be of the quality equal and answerable in
every respect to the specifications given in the list accompanying
with the tender and approved by the Director, Animal Husbandry
Punjab, Chandigarh,. The contractor shall be responsible for all
complaints as regard the quality. In case of dispute regarding
quality of articles the decision of the Director, Animal Husbandry
Punjab, Chandigarh, will be final and binding on the Contractor. It
will be open to the DAH, Punjab,to send samples submitted by the
Tenderer/contractor to any laboratory for chemical analysis and the
cost thereof will be borne by the tenderes/contractor.
4. The Director, Animal Husbandry
Punjab, Chandigarh, may by notice in writing call upon the
Contractor to supply additional articles to serve as sample and
upon such notice in writing the Contractor shall at his own cost be
bound to supply samples. Such additional samples being in all
respect of the same quality as the sample supplied first.
5. The contractor will be responsible
for damage or loss in transit and replace good broken or lost within
10 days from the date of notice thereof.
6. Unless when specially ordered
otherwise in the order accompanying the indent all goods must be
despatched within 14 days of the receipt of indent by the
Contractor.
7. Conditions as to time for
performance whether laid down herein or in any indent shall be
always regarded as the essence of the contract.
8. The panel of
officers appointed by the Director, Animal Husbandry Punjab,
Chandigarh, shall have the power to inspect the stores
before, during or after manufacture, collection, dispatch,
transit or arrival and to reject the same or any part
or portion after the written approval of
Director, Animal Husbandry Punjab, Chandigarh, if he or they be not
satisfied that the same is equal or according
to the sample submitted by the Contractor. The Contractor shall not
charge or be paid for supplies rejected
as above and such supplies shall be removed by the
Contractor at once and at his expense. He
shall neither claim nor be entitled to payment for
any damage that rejected supplies may suffer from any harm
whatsoever incidental to a full and proper examination
and any test of such supplies. Government shall be under no
liability whatever for rejected supplies and the same
will be at the Contractor’s risk. Rejected supplies
shall be removed by the Contractor within 10
days after notice has been issued to him of such
rejection and failing such removed/ rejected goods will be at
Contractor’s risk and Director, Animal Husbandry Punjab,
Chandigarh may charge the Contractor rent for the space
occupied by such rejected goods.
9. The
contractor shall provide without any extra charge all materials,
tools, labour and assistance of every kind which the
aforesaid officer may consider necessary for any test or
examination which may be required to be made on the contractor’s
premises and shall pay all cost thereon. In the case of stores
inspected at maker’s premises, the maker shall provide all
facilities including testing appliances, for making necessary test
other than special test or independent test. Failing the
facilities at his own premises for making these tests, the
contractor shall bear the cost of carrying out tests elsewhere. The
contractor shall also provide and deliver free of charge at
such place as the aforesaid officer may direct such
materials as he may require for tests by chemical analysis or
independent testing machine. If, for the purpose of
determining the quality of stores the aforesaid officer finds it
necessary to have the stores tested at the test house or
laboratory, expenses incidental to the test shall be
borne by the contractor. On the failure of the contractor to pay the
expenses within ten days of the receipt of intimation in
this behalf from the Inspecting Officer, shall have the right to
deduct the amount from the security deposited by the
contractor and if the amount so deducted is not deposited
within 10 days, the Director, Animal Husbandry Punjab,
Chandigarh, may treat the default as a breach of the agreement and
proceed under clause (I) of the agreement without further
notice. Further the aforesaid officer shall have the right to
put all articles of materials to such tests as he may
think proper for the purpose of ascertaining whether the
same or in accordance with the specifications or sealed sample
mentioned in the tender and to cut on out off/or destroy a
portion not exceeding 2 percent from each delivery
for such purpose the quantity so cut out or off and/or destroyed as
aforesaid shall be replaced by the contractor free of
charge.
10. Packing cases
containers, gunny packages, etc. which may be used for purposes of
packing and which are delivered with stores
will not be returned and paid for unless specially
stipulated and then at contractor’s
expenses.
11. Unless
otherwise specified in a requisition bills, for the whole of the
goods referred to in each indent in
triplicate, will be prepared and submitted by the contractor to the
consignee for direct payment under
intimation to the Director, Animal Husbandry Punjab, Chandigarh. The
balance full amount as the case may be, will
be paid on receipt of stores in good condition
after their verification as regards specification etc.
Should the
payment of any bill be not made within three months from the date of
its submission, the party to whom the bill was forwarded
should be addressed first. Failing satisfaction, the matter
should be reported to the Director, Animal Husbandry Punjab,
Chandigarh. All such complaints should give :-
i)
The number and date of the requisition.
ii)
The designation of the requisition officer.
iii)
The designation and address of the officer to whom the bill
was sent by mentioned in (iv) above.
iv)
Full reference to reminders if issued.
12.(i) With every dispatch of goods of material under this
contract invoices, in triplicate, will be
prepared by the Contractor. Invoices, in duplicate, are to be sent
by the contractor to the Indenting
Officer the duplicate to be returned by Indenting Officer
with the quantities or number received duly noted thereon
and the third copy to be sent by the
Contractor to the Director, Animal Husbandry Punjab, Chandigarh, as
record in his office.
(ii) Railways Receipt will be forwarded to the consignee
immediately after dispatch of stores,Should any demurrage charges be
incurred owing to delay on the part of the contractor in forwarding
the railway receipt the amount of such charges will be deducted from
the bill.
(iii) The Contractor shall dispatch material ‘Freight paid’
in all cases where there is for destination. In the event of
their failure to do so a penalty of 5 percent will be charged
on the amount paid as freight by Indenting Officer on their behalf.
(iv) The Contractor will send to the Director, Animal
Husbandry Punjab, Chandigarh, Quarterly statement of the goods
supplied under this arrangement in the following form :
Name of Office |
Indent No. |
Name of articles |
Quantity of No. supplied and to whom supplied and where
|
Value of supplies |
Remarks |
1 |
2 |
3 |
4 |
5 |
6 |
(v) All dispatches by the rail will be made at railway risk
at the expenses of the Indentor (except by firm who have
quoted rates F.O.R. any place in the Punjab) unless the
Indentor give instructions to dispatch at owner’s risk in which case
all responsibility for loss in transit will be with the
Indentor.
This is subject to the condition that the material are
securely packed by the suppliers in sound containers and the
consignment is accepted by the carriers without any adverse remarks
as to the packing or the conditions of the containers. In case of
any adverse remarks, the responsibility with the losses in transit
will rest with the suppliers.
Subject to those conditions the contractor will not be entitled
to charge or by paid for supplies broken. Lost or damaged in
transit. The Director, Animal Husbandry Punjab, Chandigarh, will be
the authority to determine whether or not the breakage, loss or
damage was caused through the contractors negligence and the
decision of the Director, Animal Husbandry Punjab, Chandigarh, or
some other officer/acting in his behalf shall be a final and
conclusive against the contract. Such rejected supplied shall be
the contractor at his own expenses.
(vi) If during the currency of the contract the specification of
article or articles to be
supplied there under be changed the contractor shall continue to
comply with demands for the supply of the said
articles in accordance with the new specification at a rate
to be mutually agreed to in writing at the time of such change and
in default of such agreement the contract in so far as it
relates to the said article or articles under respect of
which no agreement has been arrived at, shall terminate but no such
change shall affect the supply of any other articles
under the contract or entitle the contractor to any
compensations.
13. In the
event of withdrawal or discontinuance of any articles or articles
and consequent ceasing of or reduction in demand the contractor
shall not be entitled to any compensation. Government will, however
make all reasonable endeavors to give warning of any impending
complete withdrawal or of any reduction seriously affecting
quantities likely to be required under contract.
14.
TO BE SUBMITTED BY EXISTING CLAUSE 14.
The time for and date of delivery or dispatch
stipulated in a supply order shall be deemed to be the essence of
the contract and should the contractor fail to deliver on dispatch
any consignment within the period prescribed or such delivery or
dispatch, stipulated in the supply order, the delayed consignment
will be subject to 2 percent penalty per consignment per month
recoverable on the value of the stores supplied. In case of non
payment by the Contractor recovery will be made from his bill or
amount or earnest money or security deposited with the Director,
Animal Husbandry Punjab, Chandigarh, provided also that:-
a) No
recovery of penalty will be made if the delayed supplies are
accepted by extending the delivery period either Indenting Officer
or the Director, Animal Husbandry Punjab, Chandigarh.
b) The Indenting
Officer will allow extension up to two weeks on the request of the
supplier by recording in writing that the exceptional circumstances
were beyond the control of the supplier and there were no loss to
Government, but where the delay on the part of the supplier is more
than two weeks the matter for extension of delivery period will be
referred by the Indenting Officer to the Director, Animal Husbandry,
Punjab with a certificate that there are genuine reasons for delay
on the part of the supplier and that no loss will result to the
Government in case extension in delivery period is allowed. The case
will be decided ion merit. The extension will be allowed by the
Director, Animal Husbandry, Punjab on the certificate of Indenting
Officer in each individual purchase case exceeding two weeks but
upto eight weeks within the financial powers delegated to him for
the purchase of store. In all other cases exceeding his financial
powers and period of exceeding eight weeks the extension will be
allowed by the Director Animal Husbandry Punjab upto 24 weeks and up
to any financial limit irrespective of purchase power delegate to
him, No further extension will be allowed.
c) On the
failure of the supplier to make supply within the extended period on
receipt of such information in the office of the Director, Animal
Husbandry Punjab, Chandigarh, , risk purchase at the cost of
supplier will be made by the Director, Animal Husbandry Punjab,
Chandigarh. The differences of excess cost thus incurred will be
recovered from the supplier in a suitable manner and even from his
pending bills, earnest money or security whichever is available
This procedure will be adopted after sending registered notice to
the supplier to supply store within 15 days.
15.The contractor
acknowledge that he has made himself fully acquainted with all the
conditions and circumstances under which the supplier required under
the contract will have to be made or furnish and with all the terms,
clauses, conditions, specifications and other details of the
contract and the contractor shall not plead ignorance of any of
those as excuse in case of complaint against or on rejection of
supplies tendered by him or with a view either to asking for
enhancement of any rates agreed to in the contract or to evading any
of his obligations under the contract.
16.
No payment will be made in advance for any supplies under this
contract.
17.
i)The contractor shall not :-
a) assign or
sublet the contract without written approval of the officer
sanctioning the contract.
b) Disclose
details of the conditions governing this contract to unauthorized
persons (Indenting against this contract is permissible only for the
bonafide use of Govt. departments and quasi public and not for
private parties or for the private use of the Government Officer.
(ii) In the event of the Contractor failing duly
and properly to fulfill or committing breach of any of the terms and
conditions of this contract or repeatedly supplying goods liable to
rejection hereunder or failing, declining neglecting or delaying to
comply with any demand i.e. requisition or otherwise not executing
the same in accordance with the terms of this contract or if the
contractor or his agents or servants being guilty of fraud in
respect of the contract or any other contract entered into by the
Contractor of any of his partners or representatives there of with
Government directing, giving promising or offering any bribes,
gratuity, gift, loan, perquisite reward or advantage pecuniary or
otherwise to any person in the employment of Government in any way
relating to such officer or person or persons office of employment
or if the contractor or any of his partners become insolvent or
apply for relief as insolvent debtor or commence any insolvency
proceeding or make any compositions with his/her creditors or
attempts to do so then without prejudice to Government rights and
remodels otherwise Government shall be entitled to terminate this
contract forth with and to blacklist the contractor and purchase or
procure or arrange from Governments stock or otherwise at the
contractors risk and at the absolute discretion of the Director,
Animal Husbandry Punjab, Chandigarh as regards the manner place or
time of such purchases, such supplies as have not been supplied or
have been rejected under this agreement or are required subsequently
by Government there under and in cases where issues in replacement
are made from Government’s stocks or supplies the cost and of value
of such stocks supplies together with all incidental charges of
expenses shall be recoverable from the contractor on demand and the
contractor shall not be entitled to benefit from any profit which
may thus accrue to Government.
The termination of this contract in whole or part
under these conditions shall not be affected by the acceptance,
meanwhile or subsequently, supplies of accepted or made at any
station whether in ignorance of the termination or otherwise.
18. If any question, difference or objection what so
ever shall arise in any way connected with or arising out of this
instrument or the meaning or operation of any part thereof or the
rights, duties or liabilities of either party then save in so far as
the decision of any such matter is herein before provided for and
has been so decided every such matter including whether its
decision has been otherwise provided for and/or whether it has
finally decided accordingly or whether the contract should be
terminated or has been rightly termination in whole or part and as
regards the rights and obligations of the parties as the result of
such termination shall be referred for arbitration to any officer
appointed by the Punjab Government acting as such at the time of
reference and his decision shall be final and binding and where the
matter involves and a claim the amount if any awarded in such
arbitration shall be recoverable in respect of the matter so
referred.
19. If the price of a contracted articles is controlled by
the Government, the payment will in no case be made at higher rate
than the controlled rate.
In witness thereof the parties have unto set their hands on the
dates indicated below :
1. ( In the case of a firm)
Signed by the above named firm of ………………………………………………………..
Through…………………………………………………partner of the firm.
Date _________
Signature
2. (In the case of company )
The seal of the………………………………company Ltd., was affixed by virtue of
the resolution of the Board No.__________ dated________ the _____
day of _______ 2010
Seal
Signature
1.
(In either case)
In the presence of
(i) Signature
Address
Description
(ii) Signature
Address
Description
Signed by…………………………….
Date
Signature of…………
On behalf of the Governor of Punjab(India)
REGULAR FORM OF
SECURITY DEPOSITS PLEDGED TO THE DIRECTOR, ANIMAL HUSBANDRY PUNJAB,
CHANDIGARH.
1. National Saving Certificates.
2. Postal Saving Bank’s Pass Book.
3.
State Bank’s Call Deposit receipt or fixed Deposit receipt.
4.
Deposits receipts mentioned in item No.3 tendered by any scheduled
bank are also accepted provided that these are countersigned by the
National Bank of India, whereby the State Bank of India undertakes
full responsibility to this department, in case of default. The
above deposit can also be accepted if these are countersigned by the
Reserve Bank of India against requisite security furnished by the
scheduled bank concerned to the Reserve Bank of India and the
Reserve Bank of India advises this department that the deposit
receipt may be accepted.
5. Government
Treasury (Challan)
The contractor/seller hereby declare that the goods/stores articles
sold to the buyer under this contract shall be of the best quality
(and workmanship) and shall be strictly in accordance with the
specification and particular contained/mentioned in the clause
______ hereof and the contractor/seller hereby guarantees that the
said goods/stocks/articles would continue to conform to the
description and quality aforesaid for a period of ______ days/months
from the date of delivery of the said goods/stores/articles to the
purchaser and that not withstanding the fact that the purchaser
(Inspector) may have inspected and/or approved the
goods/stores/articles if during the aforesaid period of
_______days/months the said goods/stores/articles be discovered not
to conform to the description and quality aforesaid or have
deteriorated and the decision of the purchase in that behalf will be
final and conclusive) the purchaser will be entitled to reject the
said good/stores/articles or such portion thereof as may be
discovered not to confirm to the said description and quality. On
such rejection the goods/articles/stores will be at the seller’s
risk and all the provisions herein contained relating to rejection
of goods etc. shall apply. The contractor/seller shall if so call
upon to do, replace the goods etc. or such portion thereof is as
rejected by the purchaser such damages as may rise by reason of the
breach of the condition herein contained. Nothing herein contained
shall prejudice any other right of the purchaser in that behalf
under this contract otherwise.
Detailed specifications for e-tender notice-3/2014-15
Item -1 Milking Parlour System
Total No. of Milking Animals: 200
Type of Milking Parlour/System: 2 x 8 Herringbone Low Line
Milking parlour
30 degree stalling suitably integrated with Herd management
Software
Description:
The milking parlour should be complete
with 16 Milking units installed in the middle of the pit with Vacuum
line, Milk line, Wash lines, Bulk milk cooler and Automatic milk
measurement system for milk yield recording and connected with Herd
management software.
The milking parlour should also include Milk Transfer system,
Programmable Automatic Cleaning System, Hot water generating system
of appropriate capacity , One set of electronically controlled Entry
& Exit gates, Entrance and Exit Rails, Hot galvanised Pit ladders on
entry and exit sides, Sorting Gate and Animal Friendly Pit Edge with
plastic strip and suitable cow washing system along with water
troughs at appropriate location . This item also includes the scope
of providing architectural & structural drawings of Pit and
associated structures, so that civil construction of this area can
be done by the engineering department as per the requirements of the
equipment supplying firm. However the erection, installation and
successful commissioning of the various equipments will be done by
the supplying firm.
Detailed specifications:
Parlour Frame
Milking Parlour Frame should be animal friendly, sturdy and suitable
for 2x8 Milking Places for both sides and supported by beam on the
top with hot dip Galvanized 2 inches frame. The Frame should have
Semi- Staggered/Deported Rump Rail with Splash Guard and Adjustable
Breast Railing with integrated indexing for perfect positioning of
animals and complete with all fittings and with Vacuum Controlled
Gates. The frame should take support from Pit edge installed at both
sides and beam should be supported to walls.
Vacuum Pump
The vacuum pump should be direct coupled and should have a
minimum of 1600 litre/min at 50 KPa / suitable capacity with
necessary safety devices and should have vacuum regulation device
for stable vacuum to avoid vacuum fluctuations so as to provide
accurate/stable vacuum. It must have all necessary fittings like
Drain valve, connecting tubes and vacuum gauge for display. The
system should be equipped with additional Back-up device for
emergency operations in case of any failure.
Milking Clusters.
The milking parlour should have 16 No’s of Milking Clusters with SS
claw piece of minimum 300 ml volume and one set of suitable rubber
liners with no mouth piece vent to avoid the risk of a liner
plugging from manure and debris.It should be fitted with soft lip
textured liners and nipple-less connections and designed for milk
flows up to 15 litres per minute as per international standards and
should have automatic cluster removal control and other accessories
provided for the cluster.
Automatic Cluster Removal Cylinders
This should be 16 nos. to help in easy and smooth take off of the
clusters controlled by Milk Point Controllers in the middle of the
pit with help of swing over arm The automatic cluster cylinders
along with Milk Controllers should be housed in its sleek vertical
stainless steel cabinet.
Pulsation system
Individual electronic Pulsator with adjustable pulsation rate and
suitable pulsation system should be provided. The system should be
designed for flow based stimulation for easy let down and over
milking protection.
Milk meters
The milk meter should be ICAR approved with digital LED display
gives clear accurate values for flow, milk yield and milking
duration with no moving parts. This should be able to provide a very
reliable measurement. The Milk meter should detect blood traces in
the milk, milk conductivity, air entry in the liners (kick-off,
block and slip) which makes alert to the need to adjust the service
arm to support the cluster better, to reduce air entry in the liner
and avoid premature cluster drop.
Weighing should provide high accuracy of 0.2% (+) / (-) and should
be independent of the air contents in the milk with digital display.
Milk Controllers
There should be 16 No’s of Milk Point Controllers. These should be
an integrated part of the Herd Management System, which enables on
line communication, between the Milker in the Pit and the system
controller in the office & all data like milk yield recordings and
warnings for treated Cows at any time both in the Milking pit and at
the office is accessible. The Milk controllers (protected with SS
Cabinet) should be premium type for data input facility at each
point and gate control, sorting feature at each milking point.
Milk Receiver
The milk receiver should be made of SS304 and having 70 litre
capacity equipped with transparent overflow trap and suitable
sanitary type with milk pump (covered) for conveying the milk to the
Bulk milk cooler for storage. The milk receiver should be equipped
for Milk filter attached with the milk receiver
Milk Lines
Milk pipe lines should be made of SS 304 type and 52 mm diameter
should have sufficient length to transport the milk from the
receiver to the Bulk milk cooler and should include all necessary
fittings like SS union, valves and return line for CIP cleaning. All
the lines should be supported with SS made supports. No plastic
supports are allowed.
Cleaning system
Milking parlour should be provided with fully automatic cleaning
system having features like programmable cleaning time, timer
controlled programmable auto start, integrated internal heater
element, and alarm for low water temperature and facility for
flushing with pulsation for improved efficient cleaning. The
cleaning system should also be capable of Cleaning in Place (CIP) of
the pipelines up to the inlet of the BMC. The system should also
include automatic dosing of liquid detergents, all necessary
pipelines, pumps, stainless steel tanks, valves and fittings.
Suitable external hot water generating system of appropriate
capacity should be provided and will be part of this Milking Parlour
system for providing hot water at the required temperature for
cleaning purpose.
Udder Washing System
Three (3) numbers of udder washing system suitable for the washing
of udder with jet power spray of water in parlour pit should be
provided.
Sorting Gates in the milking parlour
The Milking parlour should have one Sorting Gate with one way
selection. The sorting gate is meant for segregation of
normal / disease animal and should be vacuum controlled and operated
by the Herd management software.
Service Monitor
The system must be equipped with Service monitor showing vacuum
status indicator which also keeps an eye on the dairy status
and provides information to the farmer and service technician on how
well the dairy is working. It should be able to measure the vacuum
level and give alarm if the level is too high or too low. It should
show the duration of milking and cleaning sessions. and count the
running hours for the vacuum pump and able to tell when to schedule
a preventative maintenance and line change.
Automatic Animal Identification cum Activity Monitoring System
The cow identification system should consists of 150 number of
suitable neck transponders cum activity meters for cows with number
mounted on neck belt on both sides. The animal identification system
should also include 3 number of activity receiver for identification
of milking cows/ dry cows/ heifer in estrus or in high activity /
low activity. The identification system should be integrated with
the Herd management software for sorting all information like
feeding, breeding, health care and milk related information. The
activity metering system should include all the necessary units
(Activity receiver/ antennae) for monitoring the activity of the
Milking cows, Non Milking Cows & Heifer cows in the sheds through
out the day. This system should include all the accessories,
hardware/ software required for the smooth functioning.
Herd
Management – Herd Software
The system must be SQL server based enabling data exchange to 3rd
party software consisting of Program CD/USB Storage device with
suitable system controller for PC. The system must be equipped to
connect and interlink the Software to all possible
mechanized/electronically controlled activities of farm operations.
The software should also export any data for use of data exchange
with other software. The system must be equipped with data backup.
The System should be compatible with network and server based
configuration. The system should be secured with password protection
and possibility of multi-user facility. The software should have
automatic report printing and saving facility in various formats.
The herd management software should give automatic reports on
various Key performance indicators in farm i.e. calving interval,
herd distribution, conception rate for all the lactation separately.
The system should be equipped with data security system with
suitable backup of daily data & generation of daily report which can
be customized. Suitable number of PC ,UPS and Printer should be
provided.
Somatic cell counter
One mobile Somatic cell Counter with all the accessories for
detecting the somatic cell count of milk. Somatic Cell counter
should be supplied with 1000 Cassette.
Bulk Milk Storage Tank -2000L
·
The
tank offered with this Milk Parlour System should be manufactured as
per ISO 5708 standard, class 2 A II.
·
The
rated capacity of the tank should be 2000L and the gross
capacity of 2200L to avoid agitation or accidental spillage
of milk.
·
All
product contact parts finished to 220 grit dairy grade finish,
i.e. 3A finish
·
The
tank should be manufactured in double stainless steel shell of AISI
304.
·
All
joints are TIG welded and ground smooth to more than 220 grits
·
All
seals and gaskets should be made of food grade materials.
·
The
evaporator area shall cover at least 1/3rd area of the
tank.
·
Insulation not to have greater than 1.0 °C temperature increment of
the milk in 24 Hrs., stored at 4 °C, under ambient temperature (max)
of 50 °C .
·
One
51 mm outlet should be provided with a two way Butterfly valve in
SMS standard.
·
Stainless steel legs, ball feet type, adjustable in height up to 50
mm to facilitate easy minor adjustment of the tank against the floor
level.
·
Gentle agitation, efficient at any filling level with a self
lubricating, tight geared and non reversible single phase motor.
·
Stainless steel milimeter scale, gauging with corresponding value
table and digital measurement gauge for capacity utilization shall
be supplied to measure the quantity of milk inside the tank.
·
Cleaning In Place (CIP): In closed tanks, the tank shall be provided
with spray nozzles covering the entire interior of the tank
including the top. The CIP solution shall be transferred from the
Milk Reception Tank by means of a pump through the CIP line.
·
The
cooling system should be equipped with dimple sheet technology for
efficient cooling. The refrigeration system comprises of
hermetically sealed energy efficient Scroll Compressors. The
compressor offered shall be of suitable design to withstand high
ambient and Indian climatic conditions.
·
Adequately sized air cooled, finned tube type condenser suitable for
operating under extreme ambient temperature. The condenser shall be
equipped with fan.
·
Suitable size hermetic receiver manufactured in Mild Steel shall be
provided in the Condensing Unit.
·
The
scope of supply in refrigeration section shall comprise of necessary
pipes, fittings, accessories and controls such as Sight Glass,
Thermostatic Expansion Valve, Filter-Drier, HP/ LP Cutouts, Solenoid
Valve and Isolation Valves. The refrigeration piping shall be in
soft copper with 3/8”to ¾” diameter for discharge and ½”to 1&3/8”
diameter for suction line.
Bulk Milk Cooler
shall be supplied along with:
Milk Pump 1
HP, 5000 LPH |
Dump Tank,
200L |
And all the
valves, joints, union, pipes, starter etc for the full
functioning of the equipment. |
Technical details:
Milk Tank |
|
Gross capacity |
2200 L +/- 10% |
Material of construction |
AISI304 |
Orientation |
Horizontal |
Thickness of inner & outer shells |
2mm, 1.5mm |
CIP facility |
T –spray nozzle |
Type of insulation |
Injected, CFC free PUF |
Thickness of insulation |
40kg/cum density, 50mm |
Type & No. of compressor |
Scroll, 2 |
No. of condenser |
2 |
Temperature range considered for 1st milking |
35C – 4C |
Installation –
Commissioning, Training: The firm should be responsible for
satisfactory
installation (as per actual site conditions) and commissioning of
supplied equipments and will impart detail training on operation and
maintenance.
Training:
The training of maximum up to 15 days divided into the following
stages should be conducted by the equipment supplying firm at its
own expences:
Herd Software Training:
during installation and start-up phase of the equipment including
management training on Standard Operation Procedures. During this
phase all cow data will be entered and checked also the use of
initial reports and attention lists for reproduction will be
explained.
Operator Training Technical:
When starting up the equipment, the operators of all equipment,
milking, cooling, manure handling and feeding will be trained how to
use and maintain the equipment. Trouble shooting guides will be
provided to enable the operators to find and repair simple
breakdowns.
Operator Training Hygiene:
During the first weeks of operation, Milking training sessions will
be held for the operators to instruct on milking hygiene, proper
milking routines and prevention of mastitis.
After sales service
The supplying firm should have well established service, repair &
maintenance network in India and Punjab with dedicated service
engineers and this service back up should be in place since last
five years. The points of presence with contact details and total
no.of complaints/ visits undertaken during 2013-14 are required to
be submitted along with the technical bids.
A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for Two
(2) years after warranty shall be forwarded.
The
intending firm should have successfully completed works in India in
their own name during last five years ending 31.03.14 The intending
firm should have successfully installed at least 5 nos systems of
similar specifications anywhere in India. Latest satisfactory
performance certificate should be furnished with tender documents
The firm should have/had average annual financial turnover minimum
of Rs. 10 Crore during the last three financial years ending March
31, 2014. Income Tax return for last 3 years should be furnished
with eligibility documents.
Demonstration:
Each bidding firm should be able to demonstrate similar type
equipment in full function mode at any facility at its own expenses
as a part of technical bid for this item.
Item-2 Manure (cow dung ) scraper and slurry disposal system
Description:
A complete system
for the disposal of cow dung/ manure starting from scraping of dung
from manure alleys in the sheds to flushing of dung channels and
feeding of this manure to biogas plant and separation of liquid and
solids from slurry.
Infrastructure
details:
No. of sheds - 3
Length of shed -
200 feet
No. of alleys in
each shed – 2 manure alleys separated by 16 feet
Approximate no.
of animals in a single shed – 120
Type of floor –
Concrete
Width of Manure
alley, where scrapper cleaning is required – 10 feet
No. of Dung
channels running from sheds to manure collection pit – 2
Aprox. Length of
Dung channel – 400 feet
Width of Dung
channel – 2 feet with 0.5 % slope
Proposed flow
scheme – Dung channels will carry dung from sheds to a common pit,
from the pit dung/ slurry will be fed to Biogas plant and the slurry
from Biogas plant will be fed to Manure separator.
Supplying, Installation, testing &
commissioning of automatic manure scraper for three sheds,
Supplying, Installation, testing &
commissioning of electrical operated Manure slurry pump/agitation
pump, Supplying, Installation, testing
& commissioning of electrical opearted Manure Flush pump suitable to
transfer slurry from main channel end to slurry main sump and
manure separator
Detail of
Equipment required:
Automatic Manure
Scraper System ( Cow dung scrapper/ alley scrapper
Type of scraper
- Chain type Scraper
Technical
details:
One set of
automatic scraper conforming to International standards and
equivalent Indian Standards shall consists of two number V-blade
scraper, drive unit, corner wheel, electric motor of suitable
capacity with control panel, galvanised steel cable/ fitment for 200
feet shed with all the accessories including lubrication system
required for the smooth functioning of the equipment should be
considered as part of Automatic Manure Scraper System.
Drive Unit
The drive station should be a framework with a suitable
capacity of chain drive unit with electric motor connected to a
chain attachment and all other fixtures, safety clutch/ Torque
sensors, timer relay with auto On-off application etc as per site
requirement.
Chain
The chain should be GI/SS /hardened steel and wear resistant chain
of appropriate strength and size to be installed in the alley to
move the scraper forward and backward with provision of auto
application for required frequency per day.
§
The
cow safety equipment, hardware/ software should be part of the
standard equipment offered.
§
All
the shields and protective covers/ brushes/ lubricants or any other
components required for the protection of the Automatic manure
scrapper should be made part of standard equipment.
§
The
manure scraper consisting of movable outer blades and swinging
centre flaps with Scrapper blades height of 6’’
§
Electrical control box with animal safety controls
§
Earthing complete in all respects
§
Operates two alleys with single motor or pump
§
Chain control wheel along with chain lubrication and chain cleaner
§
Corner wheels should be heavy duty designed with welded box with
dura- bushings run on 45 mm shaft.
§
Individual
start & stop with timer
§
Suitable sensor & safeties for animal and scraper
§
Capable of working in full efficiency under Indian ambient
conditions
Manure Slurry
Pump / Agitation pump
Technical detail
:
Supplying, Installation, testing & commissioning of electrical
operated Manure slurry pump/agitation pump & Electric motor suitable
for 10 feet deep pit to transfer slurry from main sump to Bio gas
plant / slurry drier chamber as well as loading of manure .
Flow range- 2000 to 4000 l/min with suitable head
pressure.
Head Presure-6 to 8.5
meter
Electrical motor- Suitable capacity for 2000 l/min to 6000 l/min at
8.5 meter head pressure. The pump shall be low centrifugal pump
intended for use in open or closed manure pit & storage tanks. The
pump must be assembled with proper wall attachment i/c stainless
steel protection cage & its pipe shall be connected with quick
coupling. The pump. should be controlled with suitable electrical
panel comprised of measuring meter, sectector switch, relay,
protection, starters, indicating lamps, connection etc. as per site
requirements.
Pump shall be provided with all the required accessories including
relays, protection equipments, control panel, wall attachments,
earthing complete in all respects, Indicating Lights, single phase
preventer, Star delta- Starter, including all electrical
connections, cable etc. The scope of this item also includes the
following:
§
Supporting frame for installation on reception pit of Slurry Pump
§
Rain protected box for installation of Pump starter
§
Note
- All the accessories required for the successful installation and
commissioning of the pump should be made part of the standard
equipment.
Manure Flush Pump
Technical detail:
Supplying,
Installation, testing & commissioning of electrical operated Manure
Flush pump suitable to transfer liquid slurry from main channel end
to slurry main sump of following
specification-
Flow range-
2000 to 4000
l/min
Head Presure sufficient to flush 400 feet main channel (2 feet
wide)
Electrical motor-
Suitable capacity
The pump shall be low centrifugal pump
intended for use in open or closed manure pit & storage tanks. The
pump must be assembled with proper wall attachment i/c stainless
steel protection cage & its pipe shall be connected with quick
coupling. The pump. should be
controlled with suitable electrical panel comprised of measuring
meter, sectector switch, relay, protection, starters, indicating
lamps, connection etc. as per site requirements.
Pump shall be provided with all the required accessories including
relays, protection equipments, control panel, wall attachments,
earthing complete in all respects, Indicating Lights, single phase
preventer, Starter, including all electrical connections, cable etc.
The scope of this item also includes the following:
§
Supporting frame for installation on reception pit of Slurry Pump
§
Rain protected box for installation of Pump starter
Note
- All the accessories required for the successful installation and
commissioning of the pump should be made part of the standard
equipment.
Manure
Separator
Technical detail:
Application:
To separate Total Suspended Solids (TSS) from the cattle manure
slurry that comes from digester
Capacity:
minimum 6m3/hr
Body Material:
Main body in Stainless Steel 304
Feeding Hopper:
Compensating Hopper for a steady Feeding Included in the supply with
Drive Unit & electric motor
All components
and finishing/painting are as per WAM standard
Capable of Separating liquids and solids up to a solid content of
18-35% from Biogas plant slurry / slurry from main sump. Pump
should be supplied with suitable
§
Electrical Motor
§
Control unit with timer for the automatic deactivation
§
Flow meter with overload trip switch
§
Pump controlled from the supply reservoir
Equipment shall be provided with all the required accessories
including relays, protection equipments, control panel, wall
attachments, earthing complete in all respects, Indicating Lights,
single phase preventer, Starter, including all electrical
connections, cable etc. The scope of this item also includes the
following:
-
Structural
drawings of civil works related to Foundations & Foundation Bolts,
other structural work, maintenance platform, ladder, hand rails,
support structure, etc.
-
All Power,
Control cable, cable laying with cable trays, it’s supports,
earthing complete, illumination control Panel, MCC, Starter,
Instrumentation etc.
-
Any measuring
instrument/ equipment.
-
Providing
Compressed air supply (if any).
-
Erection &
Commissioning of the Equipments and Commissioning Spares
-
Feeding Pump
/Equipments.
-
Feeding,
overflow & discharge piping
Note
- All the accessories required for the successful installation and
commissioning of the equipment should be made part of the standard
equipment.
After sales service
The supplying firm should have well established service, repair &
maintenance network in India and Punjab with dedicated service
engineers and this service back up should be in place since last
five years. The points of presence with contact details and total
no.of complaints/ visits undertaken during 2013-14 are required to
be submitted along with the technical bids.
A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for Two
(2) years after warranty shall be forwarded.
The
intending firm should have successfully completed works in India in
their own name during last five years ending 31.03.14 The intending
firm should have successfully installed at least 5 nos systems of
similar specifications anywhere in India. Latest satisfactory
performance certificate should be furnished with tender documents
The firm should have/had average annual financial turnover minimum
of Rs. 10 Crore during the last three financial years ending March
31, 2014. Income Tax return for last 3 years should be furnished
with eligibility documents.
Demonstration:
Each bidding firm should be able to demonstrate similar type
equipment in full function mode at any facility at its own expenses
as a part of technical bid for this item.