SHORT
TERM NOTICE INVITING e-TENDERS
etender.punjabgovt.gov.in
Directorate, Animal Husbandry, Punjab 17-Bays
Building,Sector-17,Chandigarh.
Short term e-Tender/Notice -3/2015-16
CORRIGENDUM
Financial bid of Short Term e tender notice no 3/2015-16 shall be
opened on
10/07/2015 at 2.00 pm
The Department of Animal Husbandry, Punjab 17-Bays
Building, Sector-17,Chandigarh, invites Short term e- tender on
Double bid system for following items as per terms and conditions
detailed below:-
Sr.No |
Name of Item |
Quantity |
1 |
Manure (cow dung )
scraper |
Two complete
independent systems for scraping dung/ manure from two sheds of
cattle breeding farm. |
2 |
Manure Slurry
Collection and Disposal System |
One Complete System for
slurry disposal from an integrated housing of 400 animals in
cattle breeding farm . |
3 |
Field Mower- Flail
Type |
One |
4 |
Tractor 75 HP |
One |
5 |
Hydraulic Trolley 12’
X 6’ x 2’ |
One |
6 |
Multicrop Ridge
Planter |
One |
1.
Short term e-Tenders are invited for the supply of the
machinery/equipment and other items listed from 1 to 6 for the
department through the e-tendering process of Govt. of Punjab. For
additional details such as items specifications, important dates etc
visit the website: etender.punjabgovt.gov.in.Tender form,
specifications, terms and condition can be obtained from this
website on payment of Rs. 20/-(online payment) as per e-tendering
procedure.
2.
The tender will be in double bid system i.e.
Technical/Pre-qualification Bids and Financial/Commercial Bids .The
Technical Bid should contain comprehensive technical details of the
equipment (Brochure/Catalogue), profile of the
manufacturer/supplier, main current clients, experience, tentative
delivery period. Financial/Commercial Bids should contain the price
(inclusive sales tax/VAT), terms and conditions. Technical Bids
would be opened first and Commercial Bids will be opened
subsequently of only those tenders who qualify in the Technical
Bids. Incomplete/conditional Tenders not received as per e-tendering
procedure will be out rightly rejected.
3.
The Short term e-tenders should be submitted online till 22-06-2015
upto 5:00 pm and the same will be opened on 23-06-2015 at
11:00 am.
4.
The Short term e-tender must be accompanied with earnest money
amounting Rs. 500/- (online payment) as per e-tendering procedure.
5. Demonstration of equipment in full function mode, where ever
indicated is compulsory for the technical evaluation of the
tender.
6.
Tenderers are also required to submit a hard copy of the technical
bids of this tender on or before the closing date 22-06-2015,
upto 5:00 pm at the office of Directorate, Animal Husbandry, Punjab
17-Bays Building, Sector-17, Chandigarh.
7.The undersigned reserves the right to accept or reject one or all
offers/tenders and holds the discretion to increase/decrease the
quantity of any or all the items.
8.
Successful tenderers will have to submit a Security deposit of 10 %
of the ordered value within the stipulated period of time after
issuance of orders.
9.
For participating in the above e-tender, the tenderers/bidders shall
have to get themselves registered with
http://etender.punjabgovt.gov.in
and get user ID & password. Bidders who have not registered with
e-procurement portal need to get registered by paying the requisite
registration fee for e-tender participation and obtain Class 3
Digital Signature Certificate (DSC) which are mandatory to
participate in the e-tendering process. For any
clarification/difficulty regarding e-tendering Process please
contact on helpdesk numbers 09257209340, 08054628821, 0172-3934667.
10. Tenderers/bidders are also required to pay tender processing
charges of Rs. 2,280/- or an estimated amount as per tender which
are to be deposited. (This tender processing fee/charges are other
than the firm registration amount for Digital Signature Certificate
DSC).
11. Short term e- Tender details can also be obtained from the
Departmental website www.husbandrypunjab.org.
FAX No:
0172-2701832 Director
Animal Husbandry,
Telephone No. 0172-2701324
Punjab, Chandigarh.
Website www.husbandrypunjab.org
Tendering
Procedure.
It will be a two stage tendering. The
technical tenders and financial/commercial tenders will have to
be submitted AS PER E -TENDERING PROCEDURE.
The Technical Bids should contained detail
information on the following: -
-
Nature of Ownership.
-
Composition of the Firm.
-
Bankers Name & Address.
-
Annual Turnover of last three years.
-
C.S.T/S.T No./Vat No.
-
PAN/TAN No.
-
Tax clearance.
-
Whether Manufacturer/Sole Selling
Agent/Distributor/Authorized Dealer.
-
Experience in line.
-
Capability/Capacity to service the requirement.
-
Details of relevant infrastructure.
-
Arrangements of after sale service.
-
List of Clients.
-
Quality Assurance/Monitoring system followed.
Certificates where needed should be attached
duly attested.
Financial/Commercial Bids.
Financial Bid should contain the price
quoted per unit. The following information should be clearly given
in the Financial Bid:-
-
Price per Unit.
-
Place of Delivery.
-
Status of Taxation/Duties etc.
-
Lead time/Delivery Period.
-
Packing & forwarding.
-
Mode of Transportation.
-
Payment condition.
-
Warranty/Guarantee.
-
Validity of Offer.
-
Acceptance of Terms of N.I.T.
-
Details of Earnest money attached.
Financial Bids will be opened only of those
tenderers, who qualify and are found suitable during the processing
of Technical Bids.
TERMS AND
CONDITIONS
1.
Tender shall be accepted only from manufacturers/authorized
dealers.
2.
Rates should be quoted in Indian Rupees only, FOR anywhere in
Punjab/Chandigarh.
3.
All applicable taxes should be included in the quote.
4.
Brochure/leaflets/catalogues for equipments should be
submitted alongwith tender.
5.
Trouble free performance of the equipment for a minimum
period of two years from date of commissioning should be guaranteed
. Any defect intimated should be attended to and rectified
immediately after receipt of such communication within guarantee
period. The guarantee shall include cost of spares and labour.
6.
The supplier should give an undertaking that they will be
responsible to carry out the preventive maintenance and to repair
the equipment during guarantee and post guarantee period.
7.
The product offered should be supported with AMC for next
three years on expiry of the guarantee period. Full details of
after sale service offered during the post guarantee period should
be furnished alongwith tender specified.
8.
Information of actual users of the equipment in India
supported with evidences and performances should be furnished
alongwith tender.
9.
If required the working of the equipment must be demonstrated
in any place to be specified by the supplier.
10.
The supplier shall train to the satisfaction of the purchaser
one or two technicians at site/factory for operating, servicing and
undertaking minor repairs without extra cost.
Supplier will have to deposit 10% value of
the total price of the items in the form of Demand Draft/FDR payable
at Chandigarh in the name of Director, Animal Husbandry, Punjab,
Chandigarh within 10 days of receipt of supply order as security
money.
ANNEXURE II
Price Rs.20/-
INSTRUCTIONS TO TENDERERS
1. Quotations must be enclosed in a
properly sealed envelope addressed to the Director, Animal Husbandry
Punjab, Chandigarh, by designation and not by name. The quotations
must be super scribed “ Quotation for the supply of Short term
e-tender Notice No.3/2015-16 for the Supply of Items for
installation and commissioning at under construction Modern cattle
breeding farm, Rauni, Pataila during the year 2015-16 as called
for in tender notice, dated 06-06-2015. The quotations must reach
the O/o Director, Animal Husbandry, Punjab, Chandigarh, before
22-06-2015 till 5.00 p.m on the date mentioned in the tender
notice.
2. In the event of the quotations, being
submitted by a firm it must be signed separately by each member
thereof, or in the event of the absence of any partner it must be
signed on his behalf by a person holding a power of attorney
authorizing him to do so or in the case of a company the quotations
should be executed in the manner laid down in the said company’s
articles of Association. The signatures on the quotations should be
deemed to be authorized signatures.
3. All the columns of the quotations form
shall be duly , properly and exhaustively filled in. The rates and
units shall not be overwritten. Quotations shall always be both in
the figures and words. The words “ No quotations” should be written
across any or all of the items in the Schedule for which a tenderer
does not wish to tender.
4. Any omission in filling the columns of “
Units” and “rates” shall altogether debar a quotation form being
considered.
5. All corrections must be signed by the
tenderers.
6. Samples must be sent of all items quoted
for each when specification or description are laid down. Such
samples must be sent fright paid or delivered free to the Director,
Animal Husbandry Punjab, Chandigarh. Each sample should bear a
sealed label marked with the tenderer’s name and address and
reference to the item number in the schedule. All instructions
regarding the sample specified in the notice should be compiled
with. All samples except those against accepted quotations must be
removed by the Supplier on a date to be specified by the Director,
Animal Husbandry Punjab, Chandigarh, failing which the samples will
become the property of Government and no claim, therefore will be
considered .Loss of samples or damage or wear and tear or injury by
testing exposure experiment etc shall be no ground for compensations
in any form.
7. A sum of (INR) Rs 500/- must be
deposited as earnest money in Bank pledged to the Director, Animal
Husbandry Punjab, Chandigarh, and the receipt must accompany the
tender form without which it will not be considered. The said amount
will be regarded as forfeitable to Government, if any successful
tenderer fails within the time fixed by the Director, Animal
Husbandry Punjab, Chandigarh, either to sign the contract on terms
contained in the invitation for tender, its tender form and
quotation form and condition of contract referred to in the
invitation of tenders, or to pay the additional security referred to
in the next clauses below:-
(1) National Saving Certificate.
(2) Postal Saving Bank’s Pass Book.
(3) State Bank’s Call Deposit Receipt or Fixed
Deposits
(4) Deposit receipts mentioned in item no. 3
tendered by any Schedule bank are also accepted:
provided these are countersigned by the
State Bank of India, whereby the State Bank of India undertakes full
responsibility to indemnify this department, in case of default. The
above deposits can also be accepted if these are countersigned by
the Reserve Bank of India against requisite security furnished by
the Scheduled Bank concerned to the reserve bank of India and the
reserve Bank of India advises this department that the Deposit
Receipt may be accepted.
(5) Government Treasury (Challan)
8. The
successful tenders may be required to deposit in addition as
security for the due performance of the contract an amount equal to
10 percent of the approximate value of the estimated supply.
9. The Director, Animal Husbandry Punjab,
Chandigarh, will have the right of rejection all or any of the
quotations, without assigning reasons.
10. No tender will be considered unless and
until all the documents are properly signed.
11. The quotations will be regarded as
constituting an offer or offers open to acceptance in whole or in
part or parts at the discretion of Director, Animal Husbandry
Punjab, Chandigarh, until the ……………
12. In the event of tender being accepted the
quotations will be converted into a contract which will be governed
by the conditions in paras 3 to 7 read with these instructions.
Read and accepted
Signatures of
the Tenderers
I/We hereby quote to supply the goods
material specified in the under-written schedule in the manner in
which and within the time specified as set forth in the conditions
of contract as paras 3 to 7 at the rates given in the schedule
below. The conditions on paras 3 to 7 will be binding upon me/us in
the event of the acceptance of my /our tender.
I/We herewith enclose deposit receipt for a
sum of Rs…………………as security money and should I/We fail to execute an
agreement embodying the said conditions and deposit security as laid
down in the form within 10days of the acceptance of my/our tender.
I/We hereby agree that the above sum of security money shall be
forfeited to the Director, Animal Husbandry Punjab, Chandigarh,
SCHEDULE “B”
Conditions of Contract
This contract is to
last from …………………to………………..but in the event of any breach of the
agreement at any time on the part of the Contractor, the Contract
may be terminated summarily by the Director, Animal Husbandry
Punjab, Chandigarh, without compensation to the Contractor.
Any change in the
constitution of the firm shall be notified forth-with by the
contractor in writing to the authority sanctioning the contract and
such changes shall not relieve any former member of the firm from
any liability under the contract.
No new partner/partners
shall be accepted into the firm by the contractor in respect of this
contract unless he/they agree to abide by all its items, conditions
and deposit with the officer sanctioning the contract a written
agreement to this effect. The contractor’s receipt or
acknowledgement or that of any partner subsequently accepted as
above shall bind all of them and will be as sufficient discharge for
any of the purposes of the contract.
2. The contractor will supply nothing but genuine articles
e.g…………….described in column 2 of schedule A from time to time
in such quantities as may be entered in the indents sent at the
rates set forth in column 3 of schedule A for use in
offices/institutions/departments under the Administrative control of
Government of the Punjab, as may be required by the indenting
officers. Mentioned in schedule C hereto annexed on behalf of the
Government requisition from officers, not mentioned in
schedule C hereto annexed should before compliance be sent
in original to the Director, Animal Husbandry Punjab,
Chandigarh, for instructions and the officer concerned
advised accordingly. No guarantees can be given as to the quantity
which will be ordered during this period. But the purchaser
undertakes to order from the contractor all stores as
detailed in the schedule A which he requires to purchase except that
he reserves to himself the right of placing the contract with
one or more contractors as he may think fit and in consideration
of this undertaking by Director, Animal Husbandry Punjab, Chandigarh,
the contractor binds himself not to revoke this contract
during the said period. The quantities of stores given in the tender
are approximate only.
3. The
articles to be supplied under this contract will be of the quality
equal and answerable in every respect to the specifications given in
the list accompanying with the tender and approved by the Director,
Animal Husbandry Punjab, Chandigarh,. The contractor shall be
responsible for all complaints as regard the quality. In case of
dispute regarding quality of articles the decision of the Director,
Animal Husbandry Punjab, Chandigarh, will be final and binding on
the Contractor. It will be open to the DAH, Punjab,to send samples
submitted by the Tenderer/contractor to any laboratory for chemical
analysis and the cost thereof will be borne by the tenderes/contractor.
4. The
Director, Animal Husbandry Punjab, Chandigarh, may by notice in
writing call upon the Contractor to supply additional articles to
serve as sample and upon such notice in writing the Contractor shall
at his own cost be bound to supply samples. Such additional samples
being in all respect of the same quality as the sample supplied
first.
5. The
contractor will be responsible for damage or loss in transit and
replace good broken or lost within 10 days from the date of notice
thereof.
6. Unless when
specially ordered otherwise in the order accompanying the indent all
goods must be despatched within 14 days of the receipt of indent by
the Contractor.
7. Conditions
as to time for performance whether laid down herein or in any indent
shall be always regarded as the essence of the contract.
8. The panel of officers appointed by the Director, Animal
Husbandry Punjab, Chandigarh, shall have the power to
inspect the stores before, during or after manufacture, collection,
dispatch, transit or arrival and to reject the same
or any part or portion after the written approval of
Director, Animal Husbandry Punjab,
Chandigarh, if he or they be not satisfied that the same
is equal or according to the sample submitted
by the Contractor. The Contractor shall not
charge or be paid for supplies rejected
as above and such supplies shall be removed by the
Contractor at once and at his expense. He
shall neither claim nor be entitled to payment for
any damage that rejected supplies may suffer from any harm
whatsoever incidental to a full and proper examination
and any test of such supplies. Government shall be under no
liability whatever for rejected supplies and the same
will be at the Contractor’s risk. Rejected supplies
shall be removed by the Contractor within 10
days after notice has been issued to him of such
rejection and failing such removed/ rejected goods will be at
Contractor’s risk and Director, Animal Husbandry Punjab,
Chandigarh may charge the Contractor rent for the space
occupied by such rejected goods.
9. The contractor shall provide without any extra charge all
materials, tools, labour and assistance of every kind which
the aforesaid officer may consider necessary for any test or
examination which may be required to be made on the contractor’s
premises and shall pay all cost thereon. In the case of stores
inspected at maker’s premises, the maker shall provide all
facilities including testing appliances, for making necessary test
other than special test or independent test. Failing the
facilities at his own premises for making these tests, the
contractor shall bear the cost of carrying out tests elsewhere. The
contractor shall also provide and deliver free of charge at
such place as the aforesaid officer may direct such
materials as he may require for tests by chemical analysis or
independent testing machine. If, for the purpose of
determining the quality of stores the aforesaid officer finds it
necessary to have the stores tested at the test house or
laboratory, expenses incidental to the test shall be
borne by the contractor. On the failure of the contractor to pay the
expenses within ten days of the receipt of intimation in
this behalf from the Inspecting Officer, shall have the right to
deduct the amount from the security deposited by the
contractor and if the amount so deducted is not deposited
within 10 days, the Director, Animal Husbandry Punjab,
Chandigarh, may treat the default as a breach of the agreement and
proceed under clause (I) of the agreement without further
notice. Further the aforesaid officer shall have the right to
put all articles of materials to such tests as he may
think proper for the purpose of ascertaining whether the same or in
accordance with the specifications or sealed sample
mentioned in the tender and to cut on out off/or destroy a portion
not exceeding 2 percent from each delivery for such purpose the
quantity so cut out or off and/or destroyed as aforesaid
shall be replaced by the contractor free of charge.
10. Packing cases containers, gunny packages, etc. which may
be used for purposes of packing and which
are delivered with stores will not be returned and paid for unless
specially stipulated and then at
contractor’s expenses.
11. Unless
otherwise specified in a requisition bills, for the whole of the
goods referred to in each indent in triplicate, will be
prepared and submitted by the contractor to the consignee for
direct payment under intimation to the
Director, Animal Husbandry Punjab, Chandigarh. The
balance full amount as the case may be, will be paid on receipt of
stores in good condition after their verification
as regards specification etc.
Should the payment of any bill be not made within
three months from the date of its submission, the party to whom the
bill was forwarded should be addressed first. Failing satisfaction,
the matter should be reported to the Director, Animal Husbandry
Punjab, Chandigarh. All such complaints should give :-
i)
The number and date of the
requisition.
ii)
The designation of the
requisition officer.
iii)
The designation and address of
the officer to whom the bill was sent by mentioned in (iv) above.
iv)
Full reference to reminders if
issued.
12.(i) With every dispatch of goods of material under this
contract invoices, in triplicate, will be
prepared by the Contractor. Invoices, in duplicate, are to be sent
by the contractor to the Indenting
Officer the duplicate to be returned by Indenting Officer
with the quantities or number received duly noted thereon
and the third copy to be sent by the
Contractor to the Director, Animal Husbandry Punjab, Chandigarh, as
record in his office.
(ii) Railways Receipt will be forwarded to the consignee
immediately after dispatch of stores,Should any demurrage charges be
incurred owing to delay on the part of the contractor in forwarding
the railway receipt the amount of such charges will be deducted from
the bill.
(iii) The Contractor shall dispatch material ‘Freight paid’
in all cases where there is for destination. In the event of
their failure to do so a penalty of 5 percent will be charged
on the amount paid as freight by Indenting Officer on their behalf.
(iv) The Contractor will send to the Director, Animal
Husbandry Punjab, Chandigarh, Quarterly statement of the goods
supplied under this arrangement in the following form :
Name of Office
|
Indent No. |
Name of articles
|
Quantity of No. supplied and to
whom supplied and where |
Value of supplies
|
Remarks |
1 |
2 |
3 |
4 |
5 |
6 |
(v) All dispatches by the rail will be made at railway risk
at the expenses of the Indentor (except by firm who have
quoted rates F.O.R. any place in the Punjab) unless the
Indentor give instructions to dispatch at owner’s risk in which case
all responsibility for loss in transit will be with the
Indentor.
This is subject to the condition that the material are
securely packed by the suppliers in sound containers and the
consignment is accepted by the carriers without any adverse remarks
as to the packing or the conditions of the containers. In case of
any adverse remarks, the responsibility with the losses in transit
will rest with the suppliers.
Subject to those conditions the contractor will not be entitled to
charge or by paid for supplies broken. Lost or damaged in transit.
The Director, Animal Husbandry Punjab, Chandigarh, will be the
authority to determine whether or not the breakage, loss or damage
was caused through the contractors negligence and the decision of
the Director, Animal Husbandry Punjab, Chandigarh, or some other
officer/acting in his behalf shall be a final and conclusive against
the contract. Such rejected supplied shall be the contractor at his
own expenses.
(vi) If
during the currency of the contract the specification of article or
articles to be supplied there
under be changed the contractor shall continue to comply with
demands for the supply of the said articles in
accordance with the new specification at a rate to be mutually
agreed to in writing at the time of such change and in default of
such agreement the contract in so far as it relates to the
said article or articles under respect of which no
agreement has been arrived at, shall terminate but no such change
shall affect the supply of any other articles under the
contract or entitle the contractor to any compensations.
13. In the event
of withdrawal or discontinuance of any articles or articles and
consequent ceasing of or reduction in demand the contractor shall
not be entitled to any compensation. Government will, however make
all reasonable endeavors to give warning of any impending complete
withdrawal or of any reduction seriously affecting quantities likely
to be required under contract.
14. TO BE
SUBMITTED BY EXISTING CLAUSE 14.
The
time for and date of delivery or dispatch stipulated in a supply
order shall be deemed to be the essence of the contract and should
the contractor fail to deliver on dispatch any consignment within
the period prescribed or such delivery or dispatch, stipulated in
the supply order, the delayed consignment will be subject to 2
percent penalty per consignment per month recoverable on the value
of the stores supplied. In case of non payment by the Contractor
recovery will be made from his bill or amount or earnest money or
security deposited with the Director, Animal Husbandry Punjab,
Chandigarh, provided also that:-
a) No recovery
of penalty will be made if the delayed supplies are accepted by
extending the delivery period either Indenting Officer or the
Director, Animal Husbandry Punjab, Chandigarh.
b) The Indenting
Officer will allow extension up to two weeks on the request of the
supplier by recording in writing that the exceptional circumstances
were beyond the control of the supplier and there were no loss to
Government, but where the delay on the part of the supplier is more
than two weeks the matter for extension of delivery period will be
referred by the Indenting Officer to the Director, Animal Husbandry,
Punjab with a certificate that there are genuine reasons for delay
on the part of the supplier and that no loss will result to the
Government in case extension in delivery period is allowed. The case
will be decided ion merit. The extension will be allowed by the
Director, Animal Husbandry, Punjab on the certificate of Indenting
Officer in each individual purchase case exceeding two weeks but
upto eight weeks within the financial powers delegated to him for
the purchase of store. In all other cases exceeding his financial
powers and period of exceeding eight weeks the extension will be
allowed by the Director Animal Husbandry Punjab upto 24 weeks and up
to any financial limit irrespective of purchase power delegate to
him, No further extension will be allowed.
c) On the
failure of the supplier to make supply within the extended period on
receipt of such information in the office of the Director, Animal
Husbandry Punjab, Chandigarh, , risk purchase at the cost of
supplier will be made by the Director, Animal Husbandry Punjab,
Chandigarh. The differences of excess cost thus incurred will be
recovered from the supplier in a suitable manner and even from his
pending bills, earnest money or security whichever is available
This procedure will be adopted after sending registered notice to
the supplier to supply store within 15 days.
15.The contractor
acknowledge that he has made himself fully acquainted with all the
conditions and circumstances under which the supplier required under
the contract will have to be made or furnish and with all the terms,
clauses, conditions, specifications and other details of the
contract and the contractor shall not plead ignorance of any of
those as excuse in case of complaint against or on rejection of
supplies tendered by him or with a view either to asking for
enhancement of any rates agreed to in the contract or to evading any
of his obligations under the contract.
16. No
payment will be made in advance for any supplies under this
contract.
17. i)The
contractor shall not :-
a) assign or sublet
the contract without written approval of the officer sanctioning the
contract.
b) Disclose details of
the conditions governing this contract to unauthorized persons
(Indenting against this contract is permissible only for the
bonafide use of Govt. departments and quasi public and not for
private parties or for the private use of the Government Officer.
(ii) In the event of the Contractor failing duly
and properly to fulfill or committing breach of any of the terms and
conditions of this contract or repeatedly supplying goods liable to
rejection hereunder or failing, declining neglecting or delaying to
comply with any demand i.e. requisition or otherwise not executing
the same in accordance with the terms of this contract or if the
contractor or his agents or servants being guilty of fraud in
respect of the contract or any other contract entered into by the
Contractor of any of his partners or representatives there of with
Government directing, giving promising or offering any bribes,
gratuity, gift, loan, perquisite reward or advantage pecuniary or
otherwise to any person in the employment of Government in any way
relating to such officer or person or persons office of employment
or if the contractor or any of his partners become insolvent or
apply for relief as insolvent debtor or commence any insolvency
proceeding or make any compositions with his/her creditors or
attempts to do so then without prejudice to Government rights and
remodels otherwise Government shall be entitled to terminate this
contract forth with and to blacklist the contractor and purchase or
procure or arrange from Governments stock or otherwise at the
contractors risk and at the absolute discretion of the Director,
Animal Husbandry Punjab, Chandigarh as regards the manner place or
time of such purchases, such supplies as have not been supplied or
have been rejected under this agreement or are required subsequently
by Government there under and in cases where issues in replacement
are made from Government’s stocks or supplies the cost and of value
of such stocks supplies together with all incidental charges of
expenses shall be recoverable from the contractor on demand and the
contractor shall not be entitled to benefit from any profit which
may thus accrue to Government.
The
termination of this contract in whole or part under these conditions
shall not be affected by the acceptance, meanwhile or subsequently,
supplies of accepted or made at any station whether in ignorance of
the termination or otherwise.
18. If any question, difference or objection what so
ever shall arise in any way connected with or arising out of this
instrument or the meaning or operation of any part thereof or the
rights, duties or liabilities of either party then save in so far as
the decision of any such matter is herein before provided for and
has been so decided every such matter including whether its
decision has been otherwise provided for and/or whether it has
finally decided accordingly or whether the contract should be
terminated or has been rightly termination in whole or part and as
regards the rights and obligations of the parties as the result of
such termination shall be referred for arbitration to any officer
appointed by the Punjab Government acting as such at the time of
reference and his decision shall be final and binding and where the
matter involves and a claim the amount if any awarded in such
arbitration shall be recoverable in respect of the matter so
referred.
19. If the price of a
contracted articles is controlled by the Government, the payment
will in no case be made at higher rate than the controlled rate.
In
witness thereof the parties have unto set their hands on the dates
indicated below :
1. ( In the case of a firm)
Signed
by the above named firm of ………………………………………………………..
Through…………………………………………………partner of the firm.
Date
_________
Signature
2. (In the case of company )
The
seal of the………………………………company Ltd., was affixed by virtue of the
resolution of the Board No.__________ dated________ the _____ day of
_______ 2010
Seal
Signature
1.
(In
either case)
In the
presence of
(i) Signature
Address
Description
(ii) Signature
Address
Description
Signed by…………………………….
Date
Signature of…………
On behalf of the Governor of Punjab(India)
REGULAR FORM OF
SECURITY DEPOSITS PLEDGED TO THE DIRECTOR, ANIMAL HUSBANDRY PUNJAB,
CHANDIGARH.
1.
National Saving Certificates.
2.
Postal Saving Bank’s Pass Book.
3. State
Bank’s Call Deposit receipt or fixed Deposit receipt.
4. Deposits
receipts mentioned in item No.3 tendered by any scheduled bank are
also accepted provided that these are countersigned by the National
Bank of India, whereby the State Bank of India undertakes full
responsibility to this department, in case of default. The above
deposit can also be accepted if these are countersigned by the
Reserve Bank of India against requisite security furnished by the
scheduled bank concerned to the Reserve Bank of India and the
Reserve Bank of India advises this department that the deposit
receipt may be accepted.
5. Government Treasury
(Challan)
The contractor/seller hereby declare
that the goods/stores articles sold to the buyer under this
contract shall be of the best quality (and workmanship) and shall be
strictly in accordance with the specification and particular
contained/mentioned in the clause ______ hereof and the
contractor/seller hereby guarantees that the said
goods/stocks/articles would continue to conform to the description
and quality aforesaid for a period of ______ days/months from the
date of delivery of the said goods/stores/articles to the purchaser
and that not withstanding the fact that the purchaser (Inspector)
may have inspected and/or approved the goods/stores/articles if
during the aforesaid period of _______days/months the said
goods/stores/articles be discovered not to conform to the
description and quality aforesaid or have deteriorated and the
decision of the purchase in that behalf will be final and
conclusive) the purchaser will be entitled to reject the said
good/stores/articles or such portion thereof as may be discovered
not to confirm to the said description and quality. On such
rejection the goods/articles/stores will be at the seller’s risk and
all the provisions herein contained relating to rejection of goods
etc. shall apply. The contractor/seller shall if so call upon to
do, replace the goods etc. or such portion thereof is as rejected by
the purchaser such damages as may rise by reason of the breach of
the condition herein contained. Nothing herein contained shall
prejudice any other right of the purchaser in that behalf under this
contract otherwise.
Detailed
specifications for Short term e-tender notice-3/2015-16
Item-1 Manure
(cow dung ) scraper
Two complete
independent systems for scraping dung/ manure from two sheds of
cattle breeding farm.
Description of item:
Supplying,
Installation, testing & commissioning of automatic manure scraper
for two sheds.
Infrastructure
details:
No. of sheds - 2
Length of shed - 200
feet
No. of alleys in each
shed – 2 manure alleys separated by 16 feet
Approximate no. of
animals in a single shed – 120
Type of floor –
Concrete
Width of Manure alley,
where scrapper cleaning is required – 10 feet
No. of Dung channels
running from sheds to manure collection pit – 2
Detail of Equipment
required:
Automatic Manure
Scraper System ( Cow dung scrapper/ alley scrapper)
Type of scraper -
Chain type Scraper
Technical details:
One set of automatic
scraper conforming to International standards and equivalent Indian
Standards shall consists of two number V-blade scraper, drive unit,
corner wheel, electric motor of suitable capacity with control
panel, galvanised steel cable/ fitment for 200 feet shed with all
the accessories including lubrication system required for the smooth
functioning of the equipment should be considered as part of
Automatic Manure Scraper System.
Drive Unit
The drive station should be a framework with a suitable
capacity of chain drive unit with electric motor connected to a
chain attachment and all other fixtures, safety clutch/ Torque
sensors, timer relay with auto On-off application etc as per site
requirement.
Chain
The chain should be GI/SS /hardened steel and wear resistant chain
of appropriate strength and size to be installed in the alley to
move the scraper forward and backward with provision of auto
application for required frequency per day.
§
The cow safety equipment,
hardware/ software should be part of the standard equipment offered.
§
All the shields and protective
covers/ brushes/ lubricants or any other components required for
the protection of the Automatic manure scrapper should be made part
of standard equipment.
§
The manure scraper consisting of
movable outer blades and swinging centre flaps with Scrapper blades
height of 6’’
§
Electrical control box with
animal safety controls
§
Earthing complete in all
respects
§
Operates two alleys with single
motor or pump
§
Chain control wheel along with chain lubrication and chain cleaner
§
Corner wheels should be heavy duty designed with welded box with
dura- bushings run on 45 mm shaft.
§
Individual start & stop with timer
§
Suitable sensor & safeties for animal and scraper
§
Capable of working in full efficiency under Indian
ambient conditions
Note
- All the accessories required for the successful installation and
commissioning of the pump should be made part of the standard
equipment.
After sales service
The supplying firm should have well
established service, repair & maintenance network in India and
Punjab with dedicated service engineers and this service back up
should be in place since last three years. The points of presence
with contact details and total no.of complaints/ visits undertaken
during 2014-15 are required to be submitted along with the technical
bids.
The Standard equipment along with
accessories should be guaranteed for period of two years. A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for
subsequent three (3) years after warranty shall be forwarded.
Conditions of eligibility :
a)
The intending firm should have successfully completed works in India
during last three years ending 31.03.15 The intending firm should
have successfully installed at least 2 nos systems anywhere in
India. Latest satisfactory performance certificate should be
furnished with tender documents.
b)
The firm should have/had average annual financial turnover minimum
of Rs. 2 Crore during the last three financial years ending March
31, 2015. Income Tax return for last 2 years should be furnished
with eligibility documents.
Authorized dealers participating in the tender are required to
provide letter of authorization from the parent company fulfilling
the eligibility criteria detailed at (a) and (b) above.
Demonstration: Each bidding firm
should be able to demonstrate similar type equipment in full
function mode at any facility at its own expenses as a part of
technical bid for this item.
Item No. 2 Manure Slurry
Collection and Disposal System
One Complete System for slurry disposal from an integrated housing
of 400 animals in cattle breeding farm .
Description:
A complete system for the disposal of cow
dung/ manure starting from dung channels outside the sheds, flushing
of dung channels and feeding of this manure to biogas plant and
separation of liquid and solids from slurry.
Infrastructure details:
No. of sheds - 3
Length of shed - 200 feet
Approximate no. of animals in a single shed –
120
Type of floor – Concrete
No. of Dung channels running from sheds to
manure collection pit – 2
Aprox. Length of Dung channel – 400 feet
Width of Dung channel – 2 feet with 0.5 %
slope
Proposed flow scheme – Dung channels will
carry dung from sheds to a common pit, from the pit dung/ slurry
will be fed to Biogas plant and the slurry from Biogas plant will be
fed to Manure separator.
Supplying,
Installation, testing & commissioning of electrical operated Manure
slurry pump/agitation pump, Supplying,
Installation, testing & commissioning of electrical opearted Manure
Flush pump suitable to transfer slurry from main channel end to
slurry main sump and manure separator
a)
Manure Slurry Pump / Agitation pump
(One)
Technical detail :
Supplying, Installation, testing &
commissioning of electrical operated Manure slurry pump/agitation
pump & Electric motor suitable for 10 feet deep pit to transfer
slurry from main sump to Bio gas plant / slurry drier chamber as
well as loading of manure .
The pump shall be low centrifugal pump
intended for use in open or closed manure pit & storage tanks. The
pump must be assembled with proper wall attachment i/c stainless
steel protection cage & its pipe shall be connected with quick
coupling. The pump. should be controlled with suitable electrical
panel comprised of measuring meter, sectector switch, relay,
protection, starters, indicating lamps, connection etc. as per site
requirements.
Pump shall be provided with all the
required accessories including relays, protection equipments,
control panel, wall attachments, earthing complete in all respects,
Indicating Lights, single phase preventer, Star delta- Starter,
including all electrical connections, cable etc. The scope of this
item also includes the following:
§
Supporting frame for installation on reception pit of Slurry Pump
§
Rain protected box for installation of Pump starter
Note
- All the accessories required for the successful installation and
commissioning of the pump should be made part of the standard
equipment.
b)
Manure Flush Pump
(Two)
Technical detail:
Supplying, Installation, testing &
commissioning of electrical operated Two numbers of Manure Flush
pump and electrical motor suitable to transfer/flush liquid slurry
from 2 no main channel (of approx. 400 ft length and 2 ft width) to
slurry main sump.
The pump shall be low centrifugal pump
intended for use in open or closed manure pit & storage tanks. The
pump must be assembled with proper wall attachment i/c stainless
steel protection cage & its pipe shall be connected with quick
coupling. The pump. should be
controlled with suitable electrical panel comprised of measuring
meter, sector switch, relay, protection, starters, indicating lamps,
connection etc. as per site requirements.
Pump shall be provided with all the
required accessories including relays, protection equipments,
control panel, wall attachments, earthing complete in all respects,
Indicating Lights, single phase preventer, Starter, including all
electrical connections, cable etc. The scope of this item also
includes the following:
§
Supporting frame for installation on reception pit of Slurry Pump
§
Rain protected box for installation of Pump starter
Note
- All the accessories required for the successful installation and
commissioning of the two pumps should be made part of the standard
equipment.
c)
Manure Separator
(One)
Technical detail:
Application: To separate Total
Suspended Solids (TSS) from the cattle manure slurry that comes from
digester
Capacity: minimum 6m3/hr
Body Material: Main body in Stainless
Steel 304
Feeding Hopper: Compensating Hopper for
a steady Feeding Included in the supply with Drive Unit & electric
motor
All components and finishing/painting are as
per WAM standard
Capable of Separating liquids and
solids up to a solid content of 18-35% from Biogas plant slurry /
slurry from main sump. Pump should be supplied with suitable
§
Electrical Motor
§
Control unit with timer
for the automatic deactivation
§
Flow meter with overload
trip switch
§
Pump controlled from the
supply reservoir
Equipment shall be provided with all
the required accessories including relays, protection equipments,
control panel, wall attachments, earthing complete in all respects,
Indicating Lights, single phase preventer, Starter, including all
electrical connections, cable etc. The scope of this item also
includes the following:
-
Structural drawings of civil works
related to Foundations & Foundation Bolts, other structural work,
maintenance platform, ladder, hand rails, support structure, etc.
-
All Power, Control cable, cable
laying with cable trays, it’s supports, earthing complete,
illumination control Panel, MCC, Starter, Instrumentation etc.
-
Any measuring instrument/
equipment.
-
Providing Compressed air supply (if
any).
-
Erection & Commissioning of the
Equipments and Commissioning Spares
-
Feeding Pump /Equipments.
-
Feeding, overflow &
discharge piping
Note
- All the accessories required for the successful installation and
commissioning of the equipment should be made part of the standard
equipment.
After sales service
The supplying firm should have well
established service, repair & maintenance network in India and
Punjab with dedicated service engineers and this service back up
should be in place since last three years. The points of presence
with contact details and total no.of complaints/ visits undertaken
during 2014-15 are required to be submitted along with the technical
bids.
The Standard equipment along with
accessories should be guaranteed for period of two years. A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for
subsequent three (3) years after warranty shall be forwarded.
Conditions of eligibility :
c)
The intending firm should have successfully completed works in India
during last three years ending 31.03.15 The intending firm should
have successfully installed at least 2 nos systems anywhere in
India. Latest satisfactory performance certificate should be
furnished with tender documents.
d)
The firm should have/had average annual financial turnover minimum
of Rs. 2 Crore during the last three financial years ending March
31, 2015. Income Tax return for last 2 years should be furnished
with eligibility documents.
Authorized dealers participating in the tender are required to
provide letter of authorization from the parent company fulfilling
the eligibility criteria detailed at (a) and (b) above.
Demonstration: Each bidding firm
should be able to demonstrate similar type equipment in full
function mode at any facility at its own expenses as a part of
technical bid for this item.
Item
No. 3 Field Mower - Flail type
(One)
Functional Requirements
For harvesting chopping & direct loading of
fodder crops like oat, sorghum, berseem, alfalfa, cow pea, rice
straw stubble etc
Design Requirements
Tractor driven machine – trailed / semi
mounted on 50 to 75 hptractor.
Cutting width to be 1500 mm minimum
Harvesting, chopping and loading fodder
crops like oat, sorghum, maize and residues (rice straw stubble) etc
into trailers in single action.
Flail type cutting mechanism – with
dynamically balanced rotor & blades.
Swinging knives to be duly hardened for dry
and green crops.
Single chop or double chop arrangement.
Suitable for 540 RPM PTO shaft having 6
splines.
Matching to category II three point linkage&
draw bar.
Strong and study chassis, body, gearbox,
drives and tyresetc as per need.
Hydraulic depth control & hydraulic chute
control to be provided.
With wide angle PTO shaft having slip clutch
or shear bolt protection to be supplied.
With top quality corrosion resistant painting.
Complete in all respects; ready to use version
with PTO drive shaft.
Spares for 1000 acres harvesting to be
supplied.
Item No. 4 Tractor
75 HP
(One)
Functional Requirements
For operating various farm machines like
fodder harvesters, mixers, ploughs, harrows, trailers etc
Design Requirements
Tractor to be pneumatic tyre driven.
Rear wheel drive arrangement.
With water cooled diesel engine having strong
and sturdy clutch,Creaper graded gear box, diffential, axles etc as
per latest standards.
Adjustable track width.
With differential lock arrangement.
Suitable PTO for 540 RPM, 6 Spline machines.
(As an alternative 1000 RPM PTO may be
offered)
Category II three point linkage.
Dual clutch arrangement for PTO driven
machines.
Independent PTO shaft arrangement.
Independent hydraulics drive.
One single acting hydraulic valve and one
double acting valve to be provided.
Draft control, position control and mixed
control arrangement.
With Swinging draw bar.
Adjustable height trailer hitch.
With front and rear wheel weights.
Mechanical or hydraulic brakes.
Self startarrangement with DC Battery & high
torque DC motor.
12 to 24 volts electrical, with front & rear
lights
Complete in all respects; ready to use version
as per latest RTO rules and regulations.
Specific fuel consumption to be indicated in
the offer.
Anti corrosive paint for enhanced life.
Power steering to be quoted separately as an
option.
Spare parts requirement for first 2000 hours
of normal operation to be indicated in the offer.
Following HP tractors having above
specifications are to be quoted:
a)
75HP
Item No. 5
Hydraulic Trolley 12’x6’x2
(One)
Functional
Requirement:
Suitable for supply
of Green/ Dry fodder from field to farm to the animals
Design Requirement:
Chassis channel ............ .250 x75mm
Floor sheet. ................... .6 mm
Side sheet. .................... . 3 mm
Angle. ....................... 50 x 6 mm
Battle channel.................. 100 x 50 mm
Hydro jack....................... 3 stage
Axle. ........................ .100 x 100 mm
Rim. ...................... .2 (single tyre)
Tyre............................. .1000 x 20 (Brand New)
Bid. ......................... 2 ft ready
Item No. 6 Multicrop
Ridge planter
(One)
No. Of Rows
5 Rows.
Row to row
Spacing 24” Standard (Max) & Adjustable
Fertilizers Metering
Agitator & Sliding Orifice type
Seed Droping
Rotating Disc with cells on its
Periphery